A+ College Ready Is Looking For a Birmingham Office Assistant!

A+ College Ready is looking for a motivated, organized, and dedicated person to join our team in Birmingham as an office assistant! Please see below for the job description and how to apply. Application period closes August 30, 2019.

 

A+ College Ready

Office Coordinator/Administrative Assistant

Duties:

  • Contribute positively to a dynamic, energetic, passionate non-profit team committed to improving education for Alabama students
  • Act as the A+ College Ready receptionist, answering the phone and emails with professionalism and knowledge of the organization 
  • Manage incoming mail, packages, checks and deposits
  • Communicate with third party vendors to order essential training materials, office supplies, purchased services, etc.
  •  Manage contractual agreements for consultants and client records
  • Create summary reports including school, district and program data
  • Manage event registration 
  • Manage documentation and approval of professional development credit for Alabama teachers on Chalkable site 
  • Approve reimbursement and expense reports (both digital and hard copy reports), ensuring compliance with A+ College Ready’s reimbursement policy  
  • Assist with training logistics:  ordering food, booking hotels, follow up calls and contacts
  • Manage general office duties:  copying, organizing training materials, mailing invoices and checks
  • Travel to and attend training events, local and remote, maintaining a positive, helpful disposition
  • Support Special Projects 

Applicant must  

  • Learn quickly and be adaptable to collaborating with a diverse team and serving diverse clientele
  • Be proficient with Microsoft Office products, especially Microsoft Excel, and comfortable exploring new websites and technology applications
  • Be proficient with the Google Suite of products (Docs, Sheets, Forms, Drive) and Adobe Sign
  • Be able to communicate professionally, clearly and effectively
  • Have accessible and reliable transportation
  • Be able to work independently and positively contribute to a collaborative team while multi-tasking daily tasks
  • Be available for overnight travel (3 separate weeks in the summer plus other times throughout the year)

Salary:  $25K to $28K a year

Start Date:  Immediately

Benefits:  

  • Blue Cross Blue Shield insurance provided for employee (family coverage available at a cost)
  • Two weeks paid vacation in first year; three weeks paid vacation beginning year two
  • Funded participation in 401-K plan after year one
  • $100,000 life insurance and long-term disability insurance

Position reports to the Vice President of Academic Affairs and/or the Vice President of Operations

Interested parties need to send a cover letter and resume to Teri Thompson at [email protected] by August 30, 2019.

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